Closing Coordinator & Office Manager

Position Summary

We Buy Any Vegas House is looking for a highly organized, detail-oriented Closing Coordinator & Office Manager to run the back-end of our real estate investment operation. You'll manage transactions from contract to close, keep office operations running smoothly, handle accounting support, and assist leadership with day-to-day needs. This is a wide-ranging role in a small, fast-moving team — the right person thrives on variety and ownership.

Key Responsibilities

• Coordinate real estate transactions end to end — open escrow, manage timelines, and communicate with sellers, title companies, and acquisition managers.
• Prepare and review settlement statements prior to signing; manage all pre- and post-closing documentation.
• Maintain organized transaction files in Podio and physical/digital folders.
• Conduct seller introduction calls and maintain regular communication throughout each transaction.
• Coordinate walkthroughs, closings, utility transfers, and post-close property transitions.
• Wire closing funds and ensure all financial requirements are met on closing day.
• Manage office supplies, equipment, and vendor relationships.
• Answer calls, handle inquiries, and distribute messages appropriately.
• Monitor and delegate tasks to virtual assistants across marketing, accounting, and construction.
• Coordinate team meetings, outings, and company events.
• Maintain vehicle registrations, smog checks, and related documentation.
• Handle supply runs, errands, and other one-off operational tasks as needed.
• Track and process invoices in QuickBooks; code credit card transactions and generate reports.
• Process vendor payments and collect W9 documents for compliance.
• Deposit checks and maintain accurate accounting documentation.

Qualifications

• Exceptionally organized with strong attention to detail and follow-through.
• Comfortable juggling multiple priorities in a fast-paced environment.
• Tech-savvy — QuickBooks, Excel, Dropbox, and DocuSign experience preferred.
• Clear, proactive communicator.
• Real estate or administrative experience preferred but not required.
• Comfortable wearing multiple hats and supporting leadership across the business.